The bicycle commuter benefit allows bike commuters to receive a $30/month (maximum $360/year) post-tax reimbursement against costs associated with bicycle purchase, improvement, repair and storage.
A qualified bicycle commuting month is one during which a benefits eligible employee/postdoc is biking for a substantial portion of the commute and does not receive a monthly transit pass or parking permit through Harvard University.
This benefit operates on the calendar year; your total reimbursement amount accrues over the calendar year and is paid back to you against the total eligible expenses you incurred in the same year. Reimbursement claims are processed and paid in the spring of the following year. If you are a new employee/postdoc or use a parking permit or transit pass through Harvard for some months of the year, your total reimbursement value is prorated based on your eligible months.
Who is eligible?
Full time benefits eligible faculty, staff and postdocs paid directly by Harvard who commute by bicycle to work. For the 2023 benefit, employees must be active Harvard employees through January 31, 2024 to receive this benefit. If you have questions about eligibility please email CommuterChoice.
Members of the Harvard Graduate Student Union (HGSU) bargaining unit paid directly by Harvard who commute by bicycle to work are also eligible for the benefit. If you have questions about general student worker benefits eligibility, including whether your job qualifies you for the HGSU bargaining unit, please contact the Harvard Graduate Student Union.
What is reimbursable?
Bicycle commuters are eligible for reimbursement of up to $30/month at a maximum of $360/year for the costs associated with bicycle purchase, improvement, repair and storage relating to your bicycle commute.
Purchases such as bike racks, scooters, indoor/exercise bikes (click link for HUGHP expanded fitness benefit) or expenses incurred outside the calendar year or by your spouse or dependents are not eligible at this time.
Eligible expenses include:
New or used bicycles purchased from a store or a private party.
A bike is the only item that may be purchased from a private party; any other bike-related purchases made from a private party are not eligible for reimbursement.
Maintenance, improvements, accessories
- Purchasing parts and/or the service used to improve a bicycle as well as tools and on-bike accessories, such as on-bike racks, locks, panniers and trailers for kids.
- Repair or roadside assistance subscription services such as Nemo are covered.
- Bike specific apparel such as reflective apparel, cycling gloves, biking shoes and biking shorts are eligible for reimbursement. Non biking specific items such as coats or backpacks, although they may be used for your bike commute, are not eligible for reimbursement. If you are unclear about whether or not an item is eligible please email email@example.com
Parking and storage
- The costs associated with fees for parking or storing a bicycle anywhere from a day to a year. Items such as ground or car racks or other storage solutions are not eligible.
- Helmets, lights, bells, and reflectors (attached to the bike).
Bluebikes membership with Harvard discount
- Annual Bluebikes memberships purchased in 2023 with the Harvard discount are eligible for the 2023 benefit. Monthly or daily memberships are not covered, nor are bike share memberships from other cities.
What form of supporting documentation is needed?
For all expenses, attach receipts or evidence of purchase that clearly state all of the following:
- Name of service provider/seller
- Description of service or supplies
- Amount paid AND form of payment
- Date(s) of service
Receipts showing another person's name will not be accepted.
The University reserves the right to cancel or deny reimbursement claims with or without cause at any time.
How do I apply and what are the application deadlines?
Apply for the 2023 bicycle benefit here. From the Edenred Dashboard click on Reimbursement ->Bike Reimbursement from the side menu (application is not accessible via mobile). The application deadline is January 31, 2024. Bike benefit application access issues indicate benefit ineligibility. Email firstname.lastname@example.org if you have eligibility questions.